Prior to Event

• Secure facility (school, church, community building, with enough rooms to conduct the event).
   

• Reserve rooms
  
  Twelve rooms if one per category is used (more or less may be needed depending on  expected participants and number of categories judged in each room.)

        Arrange for equipment.

Commercial participants may need to arrange space according to their  “commercial.

Short Take preparation will include having topics prepared to be drawn and have file cards and pencils for their use.

Broadcasting area may be staged to resemble a radio booth if you wish. Ideas:  borrow a microphone; set up a display board with fabric over it to resemble a radio booth.

Demonstration rooms will need a table or desktop, easel for posters, a second table behind demonstrator is helpful.

        Food demonstrations may require access to kitchen facilities for preparation.

        Illustrated talks will need an easel, and maybe a table or desktop.

Public speaking, interpretive reading can use a podium (although they can be done without them if not available). 

Presentation software and web site design will need computer/projector.

Video production will need equipment to play VHS or DVD media.

All areas need - room signs, identifying categories and list of participants (post outside of the room).

• Find and assign judges, or for MPU - request from all counties participating to provide one or more judges as appropriate. Each room needs at least two judges.
   

• Invite sponsors to attend event.

        Invite sponsor(s) to judge.

        Invite sponsor(s) to help distribute awards at close of event.