4-H Shooting Sports Risk
Management Issues

Recommended Risk Management Procedures

North Dakota 4-H Shooting Sports County Programs

1.  State 4-H volunteer leader procedures and policies followed. 

Leader application and child protection forms completed, signed, approved, and on file in the local Extension Office for all Certified Leaders, Assistant Instructors, Junior Leaders.  All instruction must be done under the supervision of a North Dakota 4-H Certified Shooting Sports Leader.  Work closely with the 4-H staff person(s) in each county to meet state and local guidelines for volunteer leaders. 

2.  North Dakota 4‑H Shooting Sports Program Informed Consent (PDF)  

All 4-H members enrolled in the Shooting Sports projects are to have parent or guardian read and sign the North Dakota State University 4‑H Shooting Sports Program Informed Consent before beginning project meetings. The certified instructor or county coordinator must ascertain that all members have the forms signed before participation.  Forms are to be turned into the local NDSU Extension Office and kept in a permanent file at the office.

3.  SEQ CHAPTER \h \r 1North Dakota 4-H Shooting Sports Parents/Guardians Agreement of Liability Indemnification and Medical Release (PDF) 

All 4-H Shooting Sports members/parents are to complete and sign the standardized North Dakota State University 4-H Shooting Sports Parents/Guardians Agreement of Liability Indemnification and Medical Release  Form prior to participation in 4-H Shooting Sports. A photo copy of the form should be given to the county extension office to be kept on file. The original is to be kept on hand at all shooting sports events/activities/meetings by the certified project leader.   

4.    North Dakota 4‑H Health and Code of Conduct Form PB730 (PDF)

The leader and all assistants should study the health statements and familiarize themselves with any special medical needs or problems of the 4-H members.  Discuss with the parents procedures that should be followed in the case of an incident.  A photo copy of the form should be given to the county extension office to be kept on file.  The original is to be kept on hand at all shooting sports events/activities/meetings by the certified project leader.   

5.  Accident Insurance

Each county program should take out special accident insurance coverage on Shooting Sports members.  The “year” plan offered by specialty insurance companies is suggested.  Many are available at $1 per member per year.  Contact the local county extension office for help, they should have forms available. All shooting sports leaders should know the policy number and procedures required.  A copy of the policy should be kept with the certified leader and the original kept in the local Extension Office. 

6.  Emergency Plan

An emergency plan o faction should be written and followed for each training site and/or activity. This plan should consider:

·       Potential risks analyzed and procedures planned

·       Minor incidents/first aid-who treats or determines procedure (first aid kit)

·       Access to emergency medical treatment (telephone on site, phone numbers to call, transportation, etc.) 

·       Two-deep leadership (at least two adults on hand) both know the plan and procedures

·       Natural Catastrophe procedure (fire, tornado, lightening, etc.) 

7. Incident Report (PDF)

A “4-H Event/Activity Incident Report” should be completed for any incident.  Incidents include but are not limited to: illness, injuries, lost/stolen valuables, accidents, property damage, safety or other rule violations.  Other issues of concern may also merit an Incident Report.  All incidents should be reported to the County Coordinator and County Extension Staff immediately.  The written report should be kept on file at the local County Extension Office.  Extension staff should take appropriate action and advise the State 4-H Office and the North Dakota State University Department of Risk & Insurance Management as deemed fitting.