Meetings the 4-H Way" Officer's Handbook (PA801)

Includes suggested duties for each club officer (president, vice president, secretary, treasurer, reporter, recreation leader and song leader), possible meeting order, preparing for meetings, how to participate in a meeting, and a sample constitution and by-laws.

Club Reporter (PA802)

This publication includes information on being a club reporter and how to write a news story.

Cass County 4-H Club Reporter Form (pdf link)      (Word link)

This form is filled out during each club meeting and mailed to the Extension office within seven days of the club meeting.  This information is used to keep the extension agent informed about your club.  If you have a local newspaper that will publish your club news, use this form as a guide to write your news story.

Secretary's Record Book (order one per club)  (PA803)

Includes a page for listing members, a yearly club program plan outline, and a place to record minutes of meetings held.

Club Secretary Help Sheet  (pdf link)

This form is filled out during each club meeting to help you remember what happened at the meeting.  Use the information from this form to write your secretary minutes.

Treasurer's Record Book (order one per club)  (PA804)

Includes a check register, savings register, budget forms, and lots of information on keeping accounts in good order.

Recreation Resources

Recreation is a big part of most youth program meetings, activities and events. Youth often list having fun and making friends as their reasons for joining or staying in an organization. Meetings can be more successful when recreation is planned.

Recreation Series (FJ826-Gc01).  Includes recreation leadership tips, ice breakers, get acquainted, small group and active games and brain teasers.

Fun for All (Inside and Outside Games) (FJ827-Gc03).

Recreation Leader Handbook (FJ829-Gc04).

Ceremonies

Ceremonies have a special significance in every organization. In the 4-H youth development program they lend an air of importance and excitement to an activity or event, and are a way to express the values and ideals of 4-H with dignity and beauty.

Ceremonies are often appropriate for:

• Installation of Officers

• Admission of New Members